Normally we write a lot of report, especially professionals, so for a beginner how do we put every thing together to make it look professional. There are many things that can be done. I will to cover them. Since there are a few software’s that can be used such as Ms-Office, Open office, etc.

1. Keep your font simple, and elegant. There is no need to use funky fonts if your report is supposed to be technical.
2. Some times a printed water mark is also a good option. What is a water mark? A water mark is an image or text that comes on the back of the main text it can be an image as well it has lower opacity so that it doesn’t mix with text in front. They are often used when you want to put a copy right and do not want others to use that document.
3. Align images properly. By saying this I mean make sure your text comes with the image. Some times we have smaller images they look very bad when they are not aligned. So keep aligning the images.
4. Make sure your images have captions and those captions are defined well. By saying defining a caption I mean, a caption such as Butterfly in the above picture and quoting in your report the figure on the right is a butterfly is not recommended. But some thing like Figure-1- Butterfly, and in the text it can be quoted Figure-1 shows a butterfly.
5. Some times usage of border is also recommended. Don’t use colored borders or fancy borders. Fancy borders can be used for personal stuff but not for professional usage.
6. Table of contents is a must. Microsoft word can create table of content automatically as well. So creating a table of content is not much of a problem.
7. Index can add marks. Index is where the reader can search for relevant terms. And find out where is the word in the report. Word also lets users create indexes with out a lot of problems.
8. Put a header and footer, what should come in the header and footer depends on the content and on you. Normally I put my name and page number at the bottom and the title of the report on top.

So keep writing reports.